Welcome to Paragon Meed Recruitment Ltd’s Privacy Notice, referred to in this document as “Paragon Meed”, “the Company” or “We”.
Here at Paragon Meed we respect your privacy and are highly committed to protecting your personal data.
When we refer to “your” personal data we are referring to you personally and, where it is applicable, to any individuals who are connected to your business, such as employees, consultants or workers, who you request that we process data for, in the provision of our services.
The General Data Protection Regulation (GDPR) is the latest EU data privacy and protection framework which came into effect on 25th of May 2018.
Paragon Meed deliver labour Solutions for SME’s in the commercial and industrial sectors. In the effective delivery of these services, we accept that we are a processor of personal data and, in some cases, special categories of personal data.
We identify that the processing of such data is fundamental to the delivery of our services and commit to complying with data protection law which requires us to process personal data using the following principles:
We are committed to GDPR compliance and take our obligations seriously by building them into our day to day and strategic processes, some of which you want to consider when conducting your assessment of Paragon Meed from a GDPR point of view.
This Policy sets out basic information; however, you may have specific questions or wish to exercise your legal rights. We have set up a designated e-mail address for GDPR purposes, therefore, please use this or any of the contact details below:
|Paragon Meed Recruitment Ltd
|Mike Rogers, Managing Director
|Head Office Address
|Unit F1, Waterfold Business Park, Bury, BL9 7BR
If you believe that we have collected or processed your personal data incorrectly, you do have the right to make a complaint to the relevant body, the Information Commissioners Office (ICO) (www.ico.org.uk). However, we would appreciate the chance to deal with your concerns, so please contact us in the first instance.
Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
There are also special categories of personal data as identified by GDPR which includes information relating to; racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership status, genetics, biometrics (for ID), physical or mental health, sexual life or sexual orientation and criminal activity, including alleged, proceedings, convictions or sentences.
In general, we do not collect any Special Categories of Personal Data about you, unless you are a Candidate or an Employee, in which case a separate Applicant Privacy Notice and an Employee Privacy Notice are available.
As a client, it is also necessary to collect and process some special categories of personal data regarding individuals who are connected to our clients, such as Contractors or Employees.
The collection and processing of this data is limited to the provision of services to our clients to enable us to provide payroll and HR advisory services and in fulfilling our contract with them.
We may collect and process personal data in a variety of ways, the main ways are identified below and are examples, but this may not be an exhaustive list.
In fulfilling our GDPR commitments, it’s important that the personal data we hold about you is accurate and up to date. As such, please keep us informed of any changes so that we can update our records and maintain our all-important relationship with you.
We may collect, use, store and transfer a variety of personal data about you during our relationship with you.
We have attempted to group these together, however, again this isn’t exhaustive:
|The services you use from Paragon Meed.
|Addresses, e-mail, social media, telephone numbers
|Bank accounts, passwords for access to bank accounts and financial software packages, credit card or other payment methods, financial, salary and other payroll records.
|First names, surname, maiden name, usernames, marital status, title, date of birth, gender, photographic ID, national insurance numbers, passport details, driving licence details and other special categories of personal data.
|Marketing & Communications
|e-mail, social media identity, survey responses and your preferences in what M&C information you wish to receive from us.
|Your IP address and information about the technology on the devices you use when you access our website or social media platforms.
|How you use our website, social media platforms and your usage of our products and services.
Where we need to collect personal data by law or under the terms of a contract that we have with you, and you fail to provide the data when requested, we may not be able to perform the contract.
In such cases, having exhausted all avenues, we may be unable to start providing services or cancel the services. However, this will only occur following formal notification with an opportunity to rectify matters.
We will only use your Personal Data lawfully and most commonly when we need to perform the contract which we have entered into with you, where we need to comply with a legal or regulatory obligation or where it is necessary for our legitimate interests (and your interests do not override ours).
As such generally, except for some marketing activities, we do not rely upon consent as a legal basis for processing your Personal Data.
We generally do not share your personal data with any other company for marketing purposes but in the unusual event that we do, we will obtain your express consent for this.
We may have to share your Personal Data for the purposes of providing our services.
These include, but this list is not exhaustive;
We require all third parties to respect the security of Personal Data and to treat it in accordance with the Law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process it for the specified purposes and in accordance with our strict instructions.
We seek to ensure that all of our chosen third-party providers are GDPR compliant or equivalent.
The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. In addition to this, all machines are protected with Avast Cloudcare software and all essential data is backed up to secure offsite locations daily.
We have put in place procedures to deal with any suspected or actual data breach and will notify you where we are required to do so.
We will only retain your Personal Data, and that which belongs to individuals connected with your business, for as long as is necessary to fulfil our contract with you or for the purposes of satisfying a legal, accounting or regulatory requirement.
We assess retention on a case by case basis however; our minimum periods of retention for retaining personal data are;
In some cases, we may anonymise your personal data so that it can no longer be associated with you, for research or statistical purposes and we may use this information indefinitely without further notice to you.
You have the right to:
If you wish to exercise any of these rights, please contact us.
Our Risk Assessment and Policy are reviewed and updated annually as a minimum, or when there is a change in the way we operate or the introduction of new software, platforms or change our IT infrastructure.
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0161 302 2412
©2021. Paragon Meed.
Paragon Meed Ltd,
Waterfold Business Park,
Bury BL9 7BR